Applying the Web

I just read Scott Glatstein’s article in the American Chronicle about Business Strategy Execution: 4 Reasons Why Your Company’s Strategy Isn’t Working. (A nod to Erica Olsen who posted about this on her blog, Strategically Speaking, and got me thinking.)

Scott Glatsteins’ four points of a failing strategy were:

1. The strategy fails to recognize the limitations of the existing organization.
2. Employees don’t know how the strategy applies to their daily work.
3. The organization’s business systems or processes can’t support the strategy.
4. Performance metrics and rewards are not aligned with the strategy.

The same four things that can cause a business strategy to fail can cause your website’s performance to derail or be greatly deminished. I always tell clients that small changes to their website can demand large changes to their business. I think of it as the mind|body disconnect of the web. The client often thinks that the mind (the business) is disconnected from the body (in this case the website.) Mr. Glatsteins’ four points outline where this disconnect can be. Let’s look at an example:

ABC widget wants an email contact form for their website as an alternate method for customers to contact them. The form will store the customer’s information and message in a database and send a notification email to info@abcwidget.com. They hire a web development firm and get the form built. Right before launch (or worse yet - after launch) someone within the company asks a simple question: “Who is info@abcwidget.com?”

There is stunned slience as no one has considered before where the email notification goes. This question then gives birth to more questions (hopefully):

• What is the schedule for checking the email address? (business process)
• Does the person who checks the email need to reply? Is there a generic script? (business process)
• Where do requests get routed to? (business process)
• How are requests tracked? (metrics)
• What is the expected turnaround time for a customer request? (metrics)

All this for a simple form! Every interactive piece of a website (where you are requesting a customer to communicate with you) requires a business process and responsiblity chart. It seems overkill, but when Janice in accounts recievable leaves the company and stops checking the generic email account - will anyone know what to do? Will they even realize what Janice had been doing for years?
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If these questions haven’t been addressed beforehand, a customer may email a request and either never get an answer, or fail to get a timely answer, or possibly not get the answer the company’s strategy really calls for — as someone in the IT department ends up getting the email and doing the best they can to route it.

This example illustrates how a customer relationship can suffer if the details behind a simple contact form aren’t planned for and outlined. I would rephrase Mr. Glatsteins’ four points for the web:

1. The website processes fail to recognize the limitations of the existing organization. Often website applications require a human component that you don’t plan on. You have a great new publishing platform (a blog) but who writes for the blog?
2. Employees don’t know how the website can apply to their daily work. Websites can make the lives of employees easier with sales automation, information for customers, etc. but if there isn’t an internal campaign to educate your employees about your new website, then the right hand will truly not know what the left hand is doing.
3. The organization’s business systems or processes can’t support the strategy. Can your website work with your customer relationship management system? Can your sales team go electronic?
4. Website metrics are not aligned with your strategy. If you have a blog that is separate from your website, is it being tracked? Are you still pouring over raw server logs for information? How do you even measure website performance, and who is responsible for that?

These may seem simple questions for you to answer and simple problems for you to solve, and they are — if you’ve taken the time to do your homework. When you think about your website, think about it as an extension of your business and your business strategy.  Like with any business effort, good planning and a little bit of forethought can make (or break) the enterprise.

I went and got take out this weekend at a brand new restaurant. We have a lot of new restaurants opening up near where I live. I love the expanding selection, and am eager to support local businesses, too. I also have two small children, so take out is often the best option for my family. My decision about which new restaurant to patronize first was based on one thing: a website.

There were two restaurants to choose between. Restaurant A had a website. Retaurant B didn’t have a website at all. Both had opened at roughly the same time. The type of cuisine Restaurant B offers sounded really good to me. But, since I needed to order ahead and pick up the food (I was going to be running multiple errands with a 4 year old in tow!) I had to go with Restaurant A, who had their information available to me.

Restaurant A’s website was no great shakes. It was clean and professional. Built by a national company that grinds out templated websites. But regardless of the site design, architecture or individuality, it was highly effective. Even I have never actually chosen a restaurant based on the quality of their website - but I have made the call based on the information given by their website.

Restaurant B will be losing out on my family’s business until I get their information. If I ever have time to swing in and pick up a menu, I’ll call them - but chances are that won’t be for a while. Restaurant A will continue getting my business. How many more people in my situation (busy, technologically savvy, caring for kids too young to sit for table service) are living in this market? How much business is Restaurant B missing out on?

If you have a selection of services or goods people can order over the phone - get yourself a website. It doesn’t have to be slick or pretty - just easy to use and up to date. Then you can have my business — and that of many more customers with little time and a decent internet connection. online pharmacy without prescriptionbuy silverbuy detoxbuy italian charmsdownload softwareonline pharmacy no prescriptioncanadian pharmacydownload moviesfarmacia en lineainternet drugstoremovie downloadmexican pharmacybuy gift basketsbuy levitrabuy hoodiaprescription drugsdownload moviebuy dvdcheap auto insurancebuy jewelrybuy jewelry onlinecheap online pharmacybuy alcohol testdownload filmdownload musicdownload mp3prescription drugsbuy notebook batterydownload moviesonline pharmacybuy charmsbuy piercingpiercingflash games onlinebuy propecia onlinesearchpiercingno prescription pharmacyonline pharmacyonline pharmacy no prescriptiondownload moviescanadian pharmacybuy soma onlinebuy carisoprodol onlineitalian charmsindian pharmacybuy viagra onlinegeneric viagra onlinebuy levitra onlinegeneric cialis onlineonline pharmacy without prescriptionno prescription online pharmacytransformers movieeuropean online pharmacyprivate porn moviesbuy phentrimine onlineonline pharmacy no prescriptionbuy jewelry onlinejewelry shopsilver shophealth articlespass a drug testbuy oem softwareeuropean pharmacydvd movies

Last Tuesday October 2nd, a federal judge ordered Target to stand trial on charges that its website is not sufficiently accessible to visually-impaired shoppers. For more details on the ruling read this article in e-week.

What does this mean?

It means that marketeers and online retailers need to pay as much attention to the form and structure of thier code as they do to the look of their website.

I am not a fan of ugly websites. I understand designers who want to push the limits of website design - but websites can be unique, beautiful, functional — and ADA compliant.

The web was created to help people share information. At its most basic, the web is a series of interconnected documents. The basis of all good information is logical organization (to arrange the data), good roadmaps (to efficiently find the data), clear labels (quickly understand the data) and clear text or writing (data easily divided into parts for digestion). ADA compliancy is no different.

I am not an alarmist. Do I think that the precedent of Target being sued for ADA compliancy means that every mom and pop website needs to be worried about a lawsuit? No. Do I think a lot of other large businesses and government websites could be sued? Maybe. I do think that this ruling highlights the need for business to be aware of all audiences.

I think that ADA compliancy on the web comes almost naturally by being courteous toward your users. Why not make your information easy for everyone to use?  You’re not talking about added physical infastructure (ramps to your door, for instance), you’re talking about being smart when you architect your site and choose your solutions for images and text — the basics.

I recently got a brief glimspe of how frustrating it is navigate a visual medium with only aural narration ( not unlike blind users with a browser that reads to them). A non-technical friend of mine needed guidance through the steps of burning some digital pictures to a CD. I couldn’t see what they were seeing, I and could only rely on what he told me over the phone. This lead to some significant frustration. But my little experience would probably seem the tip of the iceberg for someone who only has that method available to buy something or look information up on the web.

There are lots of good guides for ADA compliancy on the web. A couple resources I like:

ADA Best Practices Tool Kit for State and Local Governments

Section 508

WebAIM Checklist

Is your website going to be perfect? No. Information labeling and organization is a process - so is website development. Keep the standards in mind when considering changes and remember to be as polite as you can to all your audiences.

I’ve been asked by the Nevada Small Business Development Center to teach a couple evening seminars focusing on online solutions for small businesses.

It is an honor to be asked and I’m excited to have a chance to talk about websites, search engine optimization, and email marketing with small business owners. The classes are inexpensive and I promise to answer as many questions as possible in the time allotted as well as getting through my entire curriculum.

You can register for the class on the NSBDC’s website. Register now. Space is limited.

Class Information (I’ll post detailed descriptions later this week):

Utilizing the Internet for Small Business
Date: October 30, 2007
Time: 5:30pm - 8:30pm
Location: REDFIELD Campus, 18600 Wedge Parkway, Nell J Redfield Bldg A, Room 213
City: Reno
Fee: $25
Registration: Online or (775) 784-1717

Search Engine Optimization
Date: November 6, 2007
Time: 5:30pm - 8:30pm
Location: REDFIELD Campus, 18600 Wedge Parkway, Nell J Redfield Bldg A, Room 213
City: Reno
Fee: $25
Registration: Online or (775) 784-1717

Email Marketing
Date: November 13, 2007 - November 13, 2007
Time: 5:30pm - 8:30pm
Location: REDFIELD Campus, 18600 Wedge Parkway, Nell J Redfield Bldg A, Room 213
City: Reno
Fee: $25
Registration: Online or (775) 784-1717

The everything-in-one-bucket approach to website or internet marketing.

In this approach, everything you do with your website is driven by Internet Marketing. Ideally, everything you do on your website (blog, email, MySpace, etc.) does hopefully build your overall Internet Marketing strategy –but thinking about each step as as equally important limits your ability to build your content and strategy in an effective manner. If everything is equal, then what comes first?

The heirarchical approach to website or internet marketing.

Category 1 - The website strategy.

This category is the most important - it should be defined before your first web design meeting, before your web developer creates his first template, before you send your first email. It is the roadmap that tells you how all the other categories work together. This portion has goals and objectives or milestones. Don’t worry if you don’t have this part and you are six months into your website/email/blog - you can still create one and change what you are doing over time, incrementally - every day is a new day. Your keyword research and optimized content also falls into this category.

Category 2 - The well-built website.

The well-built website has:

1. Defined goals and objectives.
2. Metrics for analyzing website traffic.
3. A system or process for modifying the website that is clear and easy to follow. (Note that I don’t say a content managment system - because you might not need a CMS, you may just need a scripted process of making updates. Besides, you need this process whether you do the updates yourself via a CMS or through Dreamweaver, or by communicating with your web developer.)
4. A clear navigation. Keep it simple - remember that a clear navigation does not always conform to your sitemap on a one-to-one basis. All the sections of your website don’t need to show up in the first level of your navigation. I like to think of the first level of navigation as the ‘call-to-action’ level.
5. A well-formed document model, as ADA compliant as possible.
6. A sitemap to help visitors and search engines penetrate all the layers of your website.

These items are in order of importance for me. They are all really good ideas, but if you only do a couple, then do them in order.

Category 3 - Subscription Publishing.

Every good website should have one item from this category. Subscription publishing is the medium in which you publish regularly scheduled, targeted content to a base of subscribers. Items in this category are email newsletters, blogs, press releases, forums, podcasts, product listings etc. Can you have more than one? Absolutely. Businesses with really advanced online presences combine two or three — the same content with the same message extending your brand and keeping you in front of your customers. I am NOT saying ‘go get a blog’ or ‘you gotta spam your client base’. Any publishing tool on your website that is updated on a schedule or has a clear plan for gradual expansion with a focused message qualifies under this category.

Category 4 - Public and other Relations (PR).

This is a hard one. Public relations, or “buzz” is not easy to create, and the effectiveness often depends on the medium you choose. Nothing beats old-fashioned real-world word of mouth, or events, or a profile in the local paper. But if you achieve these things, be sure to link them up to your website in a focused manner. Make a landing page specific to the event.

Other online PR tactics are contests, press rooms, MySpace pages, FaceBook, Squidoo, or Linkedin. Each has different gotchas and needs. Having a MySpace page that is negelected and without focus is worse than have nothing at all. Again, this is influenced heavily by category #1.

Understanding the four categories will help you build a more balanced strategy, budget more effectively, and set priorities in sync with your goals, growth and resources - plus, you might just get your agency to slow down and help you plan instead of panic.

I’ve been doing a lot of reading lately on website strategies. I’m being combing sites that I consider ‘leaders’ in the field (like Marketing Sherpa and Sally Falkow’s blog) to help me refine my process and I ran accross a link to a website for an Internet Marketing and PR company. The company seems to get it but I dislike their approach.

A little priortizing goes a long way.

I find that people talking about online publishing, PR, online marketing and website strategy often like to take the “shotgun approach” (closely related to, and often executed by the “panic button approach”.) They mix up all their ideas into a bucket of must-do action items - and if you don’t do or have all of these things, well, your website and business is just missing the boat.

I couldn’t disagree more. If you think of all the current online tools (blogs, social networking, website metrics, ADA access, etc.) as being pretty much equivalent when it come to PR and Marketing, you:

1) Don’t understand these components as well as you should.

2) Can’t utilize them as effectively as you should.

3) Will have an unbalanced overall presence.

The only way to consistently excel at everything online all the time is to have a comprehesive strategy, lots of time, and lots of cash. So what are the non-supermen and superwomen of the web to do when they want to make their web presence more effective? Easy - they understand the categories of a heirarchical website and they implement a few tactics at a time from each category.

Next Post: The categories of a heirarchical website…

Here is a tip that will save you a lot of money - keep goods records in relation to your web presence.

Keep three files:

File #1 - All your account usernames and passwords. Keep everything on one sheet of paper. Your domain registrar account, your webhosting FTP account, your blog admin and password, everything. Some of these things you won’t need for years at a time, and thus the are easy to lose.

File #2 - A copy of all your invoices for web hosting, web development, web design etc. Break out this file by projects and maintenance. You should be able to break this out in your accounting software, but I can’t tell you how many clients I’ve seen who charge all this to their credit card and never look at what they spend and where they spend it - it just gets lumped into the credit card expenses.

File #3 - A file that holds one or more CD’s or DVD’s with the .eps files of your logos, the code for your website, drafts of your final emails, etc. Even if you do this, chances are you might want to back things up in other places too. Remember to refresh these disks with new copies every year, as burnable CD’s and DVD’s degrade after about three years.

Writing an RFP is more difficult than it seems. If its done right - you can save yourself and your business thousands of dollars. If its done poorly you can have a project destined to go awry - with hidden costs for you and your vendor.

Most RFPs I see make me want to not bid on a project because they are too vague, which means that the business hasn’t done the legwork of thinking about what they want in detail. Sometimes they ask for so much that I know the business isn’t serious about what they want built - they have a budget number in mind and want to see what they can get for it so they list all their wishes with no reguard for priority.

Not knowing what you want is okay - starting the web development process without figuring that out is not. Too often business have a rough idea of what they want but without essential specifics that define how what they want fits into their goals for the website.

I encourage all my clients to go through a project calrification and specification process. A process that ends with a formal document that defines (at its most basic):

1. The goals of the website or web application
2. How those goals will be achieved (specific steps)  
3. How those goals will be measured
4. A rough outline of the business logic or functionality that results from the implementation of those goals

These four things will create a better RFP, which will result in a better vendor relationship, and greater satisfaction overall. A clarification and specification process (no matter how brief) before web development begins will bring you to a better understanding of your future site and will help you think clearly about the next step of your website’s growth.